Are You Optimizing Your Communications When Working Remotely?

When you work remotely, the change in scenery isn’t the only thing different about not being in the office — you also have to adjust the way you communicate. In a traditional office environment, everyone holds relatively the same hours and if you want to talk to someone, you just stop by their desk.

Communication becomes a bit more challenging when you’re working from home, as you’re often met with a number of issues that are irrelevant in an office. Here are three ways you can increase efficiency when working away from the office:

3 Tips to Optimize Your Communications When Working Remotely

Know When Email Isn’t the Best Medium

Email is the preferred method of communication for most professionals, but that doesn’t mean it’s always the best. It’s easy to misinterpret the tone of an email and inadvertently assume a colleague is upset with you —or vice versa. When trying to resolve conflicts or issues of any complexity, pick up the phone or jump on Skype to ensure the message is transmitted in the way that you intended.

Be Cognizant of Other Time Zones

When you work remotely, your team might be scattered throughout the country — or even the globe. This means that colleagues in other geographical areas could be enjoying leisure time and maybe even sleeping while you’re at work. Keep this in mind, so you don’t accidently call them during their off-hours, unless it’s absolutely necessary. Work on projects that may require the assistance of others during times when most people are online, and save solo assignments for when they’re all logged off.

Make Yourself Available

Communication is the key to success of every team, but it becomes even more vital when you’re working remotely. If someone needs to get in touch with you, they can’t just walk over to your desk. Make a point to respond to emails promptly, stay signed into your company’s chat program, and pick up the phone when it rings. Don’t allow yourself to be the roadblock that keeps projects from being completed on time.

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